Adding a Zoom Meeting Link to a Community Event is a new and efficient way to synchronize a Member's Zoom Account and Events in their Community. Edits made to an event within the Forj Community will sync to Zoom, However, updating details within Zoom will not sync back to the Forj Community.
Table of Contents
Join an Event from the Browser and Inbox
Remove a Zoom Meeting from the Event
ADD ZOOM TO AN EVENT
Follow the step by step instructions to integrate a user Zoom Account with the user's personal Community Profile.
- Click on the ‘Add video conferencing’ drop down within the Events tab.
- To integrate the user's Zoom account, the user will first need to log into Zoom by clicking on the ‘Login to Zoom’ button.
- The user will receive a pop-up to login to their Zoom account (note: users can utilize their Zoom username and password or additional sign in options are available such as SSO or Google).
- Once proper credentials have been entered and sign-in has been completed an additional pop-up will appear stating the user has successfully logged in.
- A meeting ID and passcode from Zoom will auto-generate within their Event Invitation.
- Please note that if the user has already linked their Zoom account, the 'Add a Zoom meeting' in the 'Add video conferencing' drop down will automatically generate the meeting ID and passcode. The user will not be asked to login each time.
- At any point if a user wants to Deauthorize their Zoom Integration, they are able to from their personal profile settings.
JOIN AN EVENT FROM THE BROWSER AND INBOX
To Join an event from a user's browser/email, the user can locate their invite via their personal email inbox. From the email inbox, the user will select 'Join Video Conference'. Please note that the user may be prompted to register for the event, including their first & last name, as well as their email address.
REMOVE A ZOOM MEETING FROM THE EVENT
To remove a Zoom meeting from an event, the user will select the Event > Manage Event > Edit Event details > Click the 'X' within the Zoom meeting details text box.
RECOMMENDED ZOOM SETTINGS
For a seamless live session, there are recommended Best Practices in your Zoom account settings when creating Zoom Meeting Events in Community.
- Forj recommends that you do NOT select the Only authenticated users can join: Sign in to Zoom. Note that if this is selected, all users who attempt to join your Zoom session will need to create a Zoom account before joining if they do not already have one. This in turn could prevent or deter some users from joining.
- Forj recommends using the Waiting Room setting to allow the Host of the session to be able to decide who should join the meeting. This is recommended for added security when sharing a Zoom session link with attendees.
ADDITIONAL CONSIDERATIONS
Additionally, a Zoom account can only be authorized for use for a single Forj Community account at a time. This means multiple members attempting to create events using the same Zoom account will receive an error message.
Also, a Member who belongs to multiple Communities will only be able to authorize their Zoom account in one Community at a time. Members can deauthorize Zoom accounts at any time via their Profile settings.